How to Plan Your Day and Never Run Out of Energy

How to Plan Your Day and Never Run Out of Energy



hey everybody it's Annie welcome back to my show where I help you build a career you love today we're going to talk about how to manage your energy not time how to manage your energy not time actually it's really I mean times gonna keep moving on but what I'm gonna talk with you about how to look at your day become productive by focusing on your energy versus time so I got a lot to share with you today and you know I always I get asked a lot I know you guys I know I get a lot of very nice compliments from you guys on the videos on the live shows about how do you have so much energy but pretty much everybody who interacts with me says where do you get it all now I'm not gonna lie I mean a lot goes as far as energy and and and why I can maintain such a high level and it does have to do with my diet my sleep my exercise meditating my relationships everything goes into this but a big part of this is something that I do in the way in which I plan my day my life and all that good stuff so that's what I'm gonna share with you today and I wanna I want to I want to warm this up with a couple of things not yesterday for those of you that we're here on my little three day Bonanza here where I talked about how to find your gift it certainly makes a difference if you're doing things that you love which I do but even if you are sharing your gift with the world at its highest level there's you're still gonna run out of steam if you're not doing things effectively and you're not planning the right way and allocating your time and your energy the right way so so anybody even if you're even if you're working your gift it's still it still can happen where you get zapped and even if you're not working your gift you can still maintain a very high level of energy so I just I want you to know that and I also want to I also want to acknowledge that we all have different types of jobs some people they do the same thing over and over throughout the day other people they do one thing after another each day some people they have a little more freedom the boss says here's your 8 things just get them done today in which case you know you kind of you have the your list of things that somebody gives you but you have a little bit of time freedom related to your time to how you can plant them and some people have complete calendar control that controls what goes on their calendar that's somebody like me I can decide as a business owner what goes on my calendar each day but I think this tip will help anybody in a matter who you are no matter who you are so let's talk about this it has to do with the way I plan my day so this talk is really going to be about about your energy about time about your production about planning and all that good stuff so you can have high levels of energy and be productive each day now the first thing that I want to talk about and so we're gonna run through about five six points here is as you think about as you just no matter what you do the activities that you have on any given day when you think about them just just make a list so step one just kind of make a list of the things that you do each day each week each month whatever it might be but I want you to think of them in terms of energy so what you make a list of your activities whatever whatever it is we'll do some case studies today about me about you just make that list and what I'm talking about in terms of of energy is it's just just very simply you know what gives you energy what depletes your energy so what kind of the give the take and then there's kind of some things that we all do that are kind of neutral a little bit mundane doesn't really require a lot of brainpower doesn't really do anything for your zest doesn't really kick in or anything of that nature but just think about them maybe even you know you can use you know kind of a G of T and then you could you do whatever you whatever symbol you want I just want you to know does it give you energy does it take energy away from you maybe maybe think in terms of does it require a lot of energy from me even though I love it I have a lot of those on my on my daily on my daily calendar that's the first thing I want you to do second thing I want you to do once you got your list is I want you to think about time I want you to think about on any given and call it a workday right any given workday you work from 8:00 to 5:00 or 9:00 to 6:00 or 7:00 to 7:00 whatever it is throughout those throughout those days do you do you have you know more energy at 8 o'clock in the morning is it 11 o'clock in the morning some people take a little time to get going so think about where you have the highest level of energy where you have the lowest level of energy think about those times where you refill your energy there's many different ways to kind of get your energy going again some people like the lunchtime yoga class some people like the lunchtime run I got I got thirty stairs in my house I go up and down those things anytime I want whenever I need a little jolt so there's times where you can actually refill your energy as well just make sure just make sure that you think about your day in terms of where your energy level is the highest the lowest and where you refill it all right now the third thing that I want you to do now I'm gonna mention my career accelerator program for just a quick second don't don't get bummed out of me I have a career accelerator program and as big part of that career accelerator program I teach all the organizational tactics that I go through to run my business to run my day and in that program and I'll tell you a little bit more about why I mentioned that program but for those of it are in the program and they've got access to this I go through all my organizational tactics in sharing my tactics with them I also share the fact that I run my life my work life through various lists I have some killer lists one is a master list so I create a list of all my projects the other thing is my monthly list so all the things that need to be done that month and then you know launching a new program I'm revamping a marketing campaign that I might be running there's some value I want to create maybe I want to have a special event for you whatever it might be there's a monthly there's a monthly list and then there's a weekly list things that I need to to make sure that I can get done within a given week but one list I never make and this is incredibly important and I want you to hang with me on this one is I never never ever put a daily to-do list together and let me tell you why be open-minded here for a second but follow me I don't put a daily to-do list together because I feel like daily to-do lists are relatively ineffective from an overall production standpoint think about them they they tend to be long they tend to have a lot of different types of – dues on them and most of those – dues don't get done and the short term ooh I hate the air-quote thing you know I hate therefore that but the short term urgent stuff always supersedes or Trump's the long term more important stuff okay I always I always say I kind of joke you know a daily to-do list is where the important but non urgent activities go to die it's like a graveyard it's like a graveyard for them so I don't put a daily to-do list together okay just just follow me on this I don't put a daily to-do list together but what what do I do so each evening I have an idea write the weekly tasks I know what has to happen on a Tuesday on a Wednesday on a Thursday and so forth the night before what I do is I plan the next day alright and I want you to plan the next day but I want you to basically plan the day into the calendar I don't care I use a I use a journal with a calendar in it and I take my electronic stuff and I move it into the written planner but I plan my hours based on my energy so I think about what activities that I have that I need to do tomorrow so kind of like kind of like your – duze but on that day well I want to take the ones that require the most energy maybe the most creativity and so forth and put those in the high energy times for me that happens to be the morning the earlier hours in the morning so then I want you to allocate to the extent that you have the freedom allocate your activities into the slots respectively so the high energy activities going to the high energy slots the refills go on the refills and so on okay so I want to make sure that you that you get that so I want you to put them into your calendar them right out calendar I don't care how you do it for me I there's a special connection between handwriting it in and I make sure that my calendar has absolutely zero empty space in it that's not over-committing it's not over planning I just make sure that all minutes of the day are accounted for now there's no empty space but there is a little emptiness in the calendar if I if I need a 10-minute break or five-minute break it I have a notation there that that's a time where I need to stop what I'm doing or I need to transition where we talk a little bit more about this in a second but the more you can complete the calendar your time calendar based on your activities according to the energy and what they do to that energy the more effective you'll be then what I want you to do then what I do is work the calendar not your to-do list work the calendar okay work the calendar make sure you go through your day and as you as you kind of work through your your calendar think about each activity as you go through that calendar your goals your tasks your to dues and so forth should be allocated in the timeslot that you need to do them in the timeslot that you need to do them and work your calendar it was proactively planned it was thought in advance you have the activities allocated to when you are mostly in tune with with doing them your energy levels are high or if you're a little depleted you could do a little bit more of the mundane stuff but work the calendar not the list now here's what I want to do I want to give you a little bit of a kind of a case study on my life and then I also want to give you a little case study on what I think some of you guys are going through and what some of you guys are going through hang and I got to take a little sip of might actually homemade Intelligencia black cat espresso latte that I just made and no this is not why I have so much hmm okay so each day I'm gonna talk philosophically then I want to get down to brass Texas each day as I plan my day and I know a lot of you are like me a little bit you freedom and you've got projects and they usually take a period of time so not everything gets done in a singular day I think about basically like three things that I always need to make sure that I take into account as I'm allocating my activities throughout the day first thing about the way I look at my day is I have a lot of different aspects of my business and I'll share some of those with you here in a minute but because there are so many different things that I need to do on the one hand that makes planning more difficult but on the other hand it gives me variety because I actually hit all aspects of my business every single day so I work some short-term stuff I work some long-term stuff and I work different types of stuff the variety helps keep me fresh that's good but the other thing and this is especially important fruit fort for those of you who have projects that are more than a week long or months long okay so if I'm hitting different projects that I'm working that take a lengthy period of time that could be a month it could be multiple months it could be multiple weeks if I'm touching them each day what's actually happening as well is I'm continuing my momentum and I'm never having to restart if I if I do something today on a Tuesday and I don't touch it again until next Tuesday what happens I have to I have to spend that portion of that hour maybe a half an hour trying to figure out where I was I never have that problem the other thing is my creative juices carry from day to day sleep to sleep and what happens is sometimes I start to create something for you guys and then as I start to build it as time goes on and as I marinate as my friend Laura likes to call it what happens is I think of a different way to explain it I think of a different way to explain it in fact this talk today I completely rewrote late last night because I didn't like the way I had it set up previously but on it went so what happens is that variety is helpful the fact that I'm hitting a little bit each day is helpful the fact that my creative juices are compounding is helpful and one of the things that really drains our energy and drains our productivity is when we have to restart something again and we're burning a lot of time because we're restarting something even in a given day that happens but imagine what happens to your to your restart time when you're doing things and you're not touching them for a couple days or weeks so that's one element now as I get into my day I have different things that I do and let's share some of the things that you know I do well I obviously create content for you there's videos that I write for you there's lessons I put together all that stuff is great there's training programs I have to design and build and either shoot or conduct live there's email copywriting sometimes I'm creating a story for you I'm just giving you value other times I'm sending you a message about a webinar or I might be sending you a message about an offering that I'm creating that you can enroll in I also I mean I do things like that right I have I have people I coach site need to talk to them sometimes in person sometimes through a zoom session I have people I recruit so there are different things to my business so what I do is I realize that early in the morning is my most creative time and it's when I'm fresh and when I say early in my morning when I start my workday I'm already up for 3 and a half hours or four hours almost so my zero minute I'm already up so I'm role and I've gone through my exercise in the meditation all that good stuff but so that but that's when I'm most creative so then I work through all my creation in the morning that I think I love it I'm the most creative why do you think we do live office hours at 11:00 a.m. my time I spent this morning creating some stuff okay that we're gonna be doing in a couple of weeks but now I'm here with you this is a recharge this is super fun for me I'm gonna go grab a little lunch I got a afternoon recruitment calls that I've got to make and some interviews that I'm gonna be doing so so that's how I am i day because I need my creative juices in the morning in the afternoon not that I'm not creative in the afternoon but after lunch and I've got a little pick-me-up and I'm and now I'm a little learned hungry anymore now when I'm talking with people that gives me energy I just love helping people there's almost nothing I love more than doing a coaching session with one of my boot campers I mean it is it is totally fun for me I love it we bounce off each other we've got camaraderie there's things that I know I'm feeling good because I'm serving all of that makes me feel good so all of that contributes to my energy level so that's what I'm talking about now let's give it okay now some of you are working right something you got your new jobs I know that you've been thanking me all week and and and now you can look at the activities you have and think about how you delegate your stuff but what about you job seekers out there I know a bunch of you guys and gals are in between work well you guess what I Got News for you your job search is just like my job right you got to write that resume now while you probably do it you know once and it's a big effort well that's my morning time right you got cover letters and emails too right that's your email copywriting that could be done in the morning then maybe you know you take a little break maybe after lunch you start planning your networking maybe you're doing some networking in the afternoon maybe later in the day you want to do some company researching and some googling and some surfing cuz it doesn't take as much energy to do that and you're just kind of glossing through right make your company list come back the next day start fresh look at it figure out how you want to contact them what you'd write to those companies and so on that's what I'm talking about so you should allocate your day and your job search activities accordingly so that's just a kind of an idea to make sure that you understand what I'm talking about in the way in which you allocate in the way what you're allocating your time for your job whether you're job seeker or whether you're whether you're working you know whether you're working your job now I wanna I want to kind of wrap this discussion a little bit because there's a few more things I want to I want to make mention of as it relates to energy and planning so now that you have a nice calendar to the extent that you can plan and align your activities based on given energy take an energy refill an energy and so on then what I want you to think about is think about the advantage that planning your day the night before has so you've planned your day the night before you go into the next day no stress in the morning about what is it that I need to do what is it that I need to do because every time you have to think about what you need to do next that's draining that's stress so if you know between 9 and 10 o'clock you have time allocated to work this project that task that goal whatever it is better say I got to be done 959 or actually 955 or 950 so so that that's helpful that will reduce stress the other thing that's incredibly important is your transitions as you go from your 9 o'clock hour and and you're gonna go into your 10 o'clock hour what we tend to do doesn't matter who you are me you I don't care if you love what you do hate what you do as you transition from one activity to the next one phone call to the next one meeting to the next or going from email copy writing to a coaching session makes no difference if you do not take a moment eat whether it's a minute I would suggest 10 but if you if you can squeeze 5 that's golden to just refresh yourself you need to let go of what just happened you truly need to even if it was awesome and then refresh recalibrate and head into the new thing with some momentum so when I go from copywriting at whatever to something else to delivering this to going to lunch to going to my two o'clock coaching session at 150 155 I'm thinking about the person who I need to speak with what are they going through what do they need from me and so forth I'm already getting in the mode even though I'm you know kind of recharging myself but I'm just collecting myself I'm letting go of whatever stress I had and I'm going in as fresh as I can be into whatever activity that I'm going into that's incredibly important because we accumulate that stress throughout the day no matter no matter who we are and then if you work the calendar if you work the calendar so we talked about the transitions if you work the calendar and you run through your day like that your to dues will get done they will get done because they're identified where they're supposed to be your we gonna have more energy you're going to be more productive so just think about this so let's just recap it very quickly you want to think about everything that you do and you don't want to just say hey I got a plow through it does it give me energy take energy refill energy and so on where am i best allocate those times and then try to align to the extent that you can where those activities go but regardless of how much calendar control you have always be thinking about making sure you've got a plan for the next day and then as you work the plan those two dues will drop off and the other thing is you want to make sure that as you transition you're giving yourself a break you're collecting yourself you're blowing out the steam and you're moving into the next activity a little bit fresher so I hope that helps I hope that gives you an idea of what I'm talking about as far as how I can maintain my energy level there's a lot of other things that go into it but I you know I mean I really think that just thinking about your activities in those terms is going to go a long way in helping you so I hope that serves you you

9 Comments

  • Andrew LaCivita says:

    Folks, I hope you enjoy this video about how I plan my day and why I always has gas in the tank! There are many contributors to living your day to the fullest. I hope you spend these 20 or so minutes with me to learn my tricks! And, please SUBSCRIBE to my channel for new videos weekly and Live Office Hours on Thursdays! You can also check the milewalk Academy calendar here to see when I'm live on YouTube as well as my other special live events! https://www.milewalkacademy.com/calendar

  • Johnathan Jackson says:

    You’ve quickly become my go to. I appreciate you sharing your passion and knowledge 🙏🏿

  • Russell Schaner says:

    Exercise is the key. Exercise the mind, body and spirit and also exercise the plan of allocating your time and energy.

  • haruza says:

    Hey Andrew! Just wanted to say thank you. I'm graduating college in a few weeks and have spent the last few months job hunting. It's been super stressful, but I've been watching your videos almost religiously throughout these past months and I am happy to share that I've received 2 job offers so far thanks to you. I'm currently waiting on a 3rd, but I can't even begin to describe how relieved I am. I'm actually very introverted and shy, so interviews have always been difficult for me but I gained a lot of confidence from your videos and I am able to relax a lot more now. I'm sure I'll come back to your channel again in the distant future but for now, thank you so very much 🙇‍♀️

  • linsee S says:

    Thank you. I have had a bit depressing time on my life and had no energy what so ever. I think this will help me to get that lost energy back. ☺️

  • Growth Ladder - Career Mastery says:

    Hey Andrew! Thanks for this video. The thing I found particularly interesting is tracking what my energy is like during the day, and optimizing my schedule against this. Understanding where the dips in energy are is critical to understanding how and when to take the time to refill this.

  • Carolina Vallejo says:

    Thank you Andy! Totally make sense to me. Actually, I am using the approach with my husband, he has MS and is better to plan his day based on his energy levels rather than to do lists.

  • Eliot Axelrod says:

    Another great video. Energy is so important.

  • Pilar Manzone says:

    Amazing explanation, Andrew! Loud and clear 👍 I'll try this today! Thanks again for a great video.

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